- 18.1 Requesting Services and Support
- 18.2 Sign Posting
- 18.2.1 Permanent Signage
- 18.2.2 Departmental and Student Organization Bulletin Boards
- 18.2.3 General Postings
- 18.2.4 Alternatives to Sign Posting
- 18.3 Temporary Food Sales
- 18.4 Building Access
- 18.5 Event Planning
- 18.5.1 A/V & Tech Services
- 18.5.2 Building Access
- 18.5.3 Clean Up
- 18.5.4 Events Calendar
- 18.5.5 Facilities Services
- 18.5.6 Food and Beverage Service
- 18.5.7 Posting Announcements
- 18.5.8 Parking
- 18.5.9 Printing/Duplication
- 18.5.10 Publicity
- 18.5.11 Classroom Reservations
- Table of Contents
The Law School Building Manager, Vicky Coulter (firstname.lastname@example.org or 608-263-4325), can arrange support for building systems (plumbing, electrical, HVAC) as well as other services such as moving office furniture and procuring furniture.
The Building Manager must approve design and placement of permanent signage. Approved signs are ordered from the UW Paint Shop by the Building Manager.
Law School departments and student organizations that maintain their own designated bulletin boards may use their discretion in posting signs on those boards. There are no duration limits to postings on departmental and student organization bulletin boards. Departments and organizations must police their own boards to ensure that unauthorized or old signage is removed. Additionally, student orgnaizations are expected to update their bulletin boards at the beginning of each academic year to reflect up-to-date leadership information. A student organization must be registered with the University to be assigned a bulletin board. (See Section 15.1).
"Postings" are temporary signs advertising a University-related event, organization, or service. Postings are restricted to the following approved locations:
- Bulletin boards that are not designated for exclusive departmental or organization use
- Clips ("Grip-a-strips") on classroom room signs
- Plastic sign holders on columns in the atrium
Postings may not be taped or otherwise affixed to painted or wooden surfaces, doors, door frames, glass or to any surface not included in the above list. Postings should be of the minimum necessary quantity and size to effectively serve their intended purposes. Postings should include the date(s) of the event they advertise (avoid using relative terms such as "today" or "tomorrow"); in addition, the name of the sponsoring organization must be clearly included on any general posting.
We have limited space for postings. Groups may post no more than one posting per floor in the atrium and no more than three total on the clips outside classrooms.
Postings that do not refer to an event scheduled on a particular date must include a visible "date-to-remove" somewhere on their surface. The date-to-remove must be less than one month from the date the sign is posted. Signs that need to be posted for longer than one month need approval from the Building Manager (see "Permanent Signage" above).
The party who posts a sign is responsible for removing the sign shortly after the event date or the indicated date-to-remove has passed. If the event advertised has passed, the date-to-remove has passed, or if the sign contains no date information, it will be removed. Signs posted in unapproved locations will be removed and discarded. The Building Manager must approve exceptions to this policy.
Organizations are encouraged to use the Law School's website as an alternative to sign posting to advertise their events and services. Items may be submitted using the faculty & staff news submission form or the student news submission form. You will need to log in using your NetId.
Organizations can also ask the Student Bar Association to include a message about an event or service in the SBA Announcements, which are emailed to the student body on Mondays and Thursdays. The deadline to submit an item for the Announcements is 7 a.m. on the day when the organization would like the message included in the Announcements.
Registered student organizations wishing to sell food or beverages as fundraisers must familiarize themselves with, and comply with, a number of requirements. All of the rules applicable to such sales are on the Food Safety section of University Health Services.
Among other things, you must obtain permission for the campus location you hope to use (for Law School locations, contact Emily Kite, the Assistant Dean for Student Affairs (Room 5101; 608-890-0115; email@example.com); and you must apply for, pay for, and receive a temporary food stand permit at least two weeks prior to the event. Registered student organizations can obtain a maximum of five permits per semester to sell ready-to-eat foods that do not require further cooking, such as bagels, pre-baked pizza, doughnuts, canned/bottled soda and juices, bags of chips, candy bars, and whole fruit. Food must be obtained from the Wisconsin Union, University Housing, or any vendor meeting the requirements described by the Division of Business Vendor Contracts. Home-prepared foods are not permitted.
Law students are permitted in the Law Building (including the Law Library) only during official building hours. General building hours are:
- Monday - Thursday 6:30 a.m. - midnight
- Friday 6:30 a.m. - 10:00 p.m.
- Saturday 9:00 a.m. - 9:00 p.m.
- Sunday 9:00 a.m. - 9:00 p.m.
Building hours vary on holidays and during final exam periods.
View the Law Library hours.
Student organizations and individual students need to obtain permission from Emily Kite, the Assistant Dean for Student Affairs (890-0115; Room 5101; firstname.lastname@example.org) before hosting an event in the Law School or on Law School grounds. She will connect students to appropriate Law School staff and resources as necessary.
To request videotaping, TV/VCR, microphones, computer/projector, overflow rooms, or similar services, email email@example.com, describing the location, date and time, the service requested, and any other pertinent information. For questions see Technology Services staff on the 2nd floor of the Law building (Room 2115, 608-262-5242, or firstname.lastname@example.org).
If your event is scheduled at a time when the building is closed, you must contact Vicky Coulter, the Law chool Building Manager (email@example.com or 608-263-4325) to make special arrangements.
You are responsible for disposing of food, putting away tables, straightening tables/chairs, etc. after your event. You can either find staff or student volunteers or hire UW Maintenance to provide clean up services (the charge is $72/day). Contact C.J. Ullrich at firstname.lastname@example.org or 608-265-4655 for details.
The Law School's online events calendar is integrated with room scheduling.
See the Law School Building Manager, Vicky Coulter (email@example.com or 608-263-4325), for maintenance or heating/cooling issues. Contact the Law School Help Desk, Room 2246B (firstname.lastname@example.org or 608-262-5242) to request extra seating, tables or other furniture arrangements. NOTE: If your event is scheduled on a weekend, you will have to make arrangements for heating/cooling. See also "Clean Up" (Section 18.5.3).
If the event or meeting is on property owned or leased by the University and food will be served, a university caterer must be used. Contact University Housing Catering at 608-262-5577 or Union Catering at 608-262-2511. Student organizations are encouraged to contact Faculty Secretary to assist in coordinating catering. If student organizations have funding from the Law School for an event, all expenses should be cleared with accountant Jennifer Gardner in advance.
If neither Union nor University Housing is available to provide the catering, you may contact a catering vendor for the event. You must be able to provide documentation verifying that neither the Union nor Housing is available to provide the service. All vendors who perform catering services on campus must have a City of Madison Catering License and provide, prior to the event, a current insurance certificate with high-risk insurance limits, which must be forwarded to Risk Management for approval.
The catering requirement does NOT apply to food purchased by students or staff or prepared food (prepackaged box lunches, sandwiches, cheese trays, pizza, cookies, fruit or similar items) purchased from a licensed restaurant and/or catering operation. Prepared food may be delivered by the vendor or picked up at the vendor's site, and may be used in lieu of catering. Food purchased and prepared by students or staff, at home or elsewhere, is never allowed due to risk management issues.
NOTE: Alcoholic beverage service on University property requires a separate permit. See the UW-Madison Alcohol Policy.
Contact the Main Office to make arrangements at 608-262-2240. Please note that parking is very limited and may not be available.
Visit the Digital Print Center on the 2nd floor of the Law building (email@example.com, 608-262-0668) for copying of flyers, signs, brochures, name cards, etc. The design of original materials is up to you. Please note that if you receive Law School funding to cover your copy expenses, certain vendors may need to be used. Please contact Jennifer Gardner at firstname.lastname@example.org .
For possible media coverage of a talk or a symposium that is open to the public, or a possible news item on the Law School home page at law.wisc.edu or on social media, email all relevant information to Karen Koethe (Director of Communications) at email@example.com.
Law School classrooms are available for the use of the Law School community. Students and student groups may reserve classrooms during the current semester using a NetID on the Law School room reservation system.
Reservations for the current semester may be made starting the week before the semester begins until the start of the exam period. Once all the exam rooms are determined, the room reservation system is opened for reservations during the exam period and for the intersession break. Note: occasionally classes are moved from one room to another, usually during the first two weeks of classes, which may bump an existing room reservation. Email notification is sent to the person who made the reservation that is bumped.
Additionally, Law School classes and functions may preempt any reservations. Contact firstname.lastname@example.org with any questions or concerns.
To reserve the atrium, Lubar Commons, and conference rooms for activities, submit a room reservation request online. Lubar Commons reservations require a faculty sponsor. Please note the restrictions on sales of food items in Section 18.3 and clean-up obligations in Section 18.5.3.