If you should need materials or services for UW business purposes, Financial Specialist Lee Jankoski is here to help.
Items such as association memberships, subscriptions, books, and computer accessories are things that may be purchased directly through the Law School, or the employee may be reimbursed for purchasing named items.
When you need an item, one of three processes can help you obtain the desired item or service:
- Request that the invoice be paid directly by
the Law School. Submit the "Direct
Payment/Employee Reimbursement Form" along with the original invoice
to Lee Jankoski, and the UW will make payment within 3-4 weeks.
- Purchase the item and request reimbursement. Submit
the "Direct Payment/Employee Reimbursement
Form" along with the original receipts to Josh Cutler. Using the e-Reimbursement system, the UW
will directly deposit the reimbursement into your bank account within 2-3 weeks. (To ensure that the
item or service you are purchasing is reimbursable, please contact
Lee Jankoski or Josh Cutler.)
*If you are a student requesting reimbursement, please fill out the "Student NonTravel Reimbursement Form"
**If you would rather not wait for a reimbursement, and have the Law School pay for the item upfront, please see #3...
- Request that the item/service is purchased with the Law School purchasing card. This should only be used when the purchase is time sensitive or only attainable by using the card. Please contact Lee Jankoski or Josh Cutler with all pertinent information when wishing to use this option.
e-Reimbursement System
All reimbursements are now done online, and for us to put the request in the system, we will need you to complete the Delegation Authority portion of the reimbursement. Below are the directions to add a delegate:
Delegate Entry Authority:
1) Go to the following website:
https://authhub.wisconsin.edu/?app=SFS
2) Making sure that the campus states: UW MADISON, log in using your net id and password.
3) Click on the "Assign an Alternate" in the middle of the screen
4) Click on the + sign
5) Here you can either type the delegate's ID number, or do an "Advanced Lookup" for them by name
To do the "Advanced Lookup", follow these directions:
a) Click on the magnifying glass
b) Click on "Advanced Lookup"
c) In the Description area, use the drop down box to use "contains" and type your desired delegate's name.
d) Click on "Lookup"
e) After their name is displayed, click on it. They should now be added as a delegate.
6) Click "Save"
After the financial specialists input a reimbursement request for you, you will be sent an email requiring you to submit it. Directions will be in the email, but if you have problems, please follow the directions below:
Submitting a Reimbursement:
1) Go to the following website:
https://authhub.wisconsin.edu/?app=SFS
2) Making sure that the campus states: UW MADISON, log in using your net id and password.
3) Click on "Modify" in the middle of the screen
4) Here you should see your expense report. Please make sure everything is correct and click "Submit"
5) You will then go to a page that verifies that it is you, simply click "Ok" and you're done.
The reimbursement amount will be deposited directly into the same bank account you have set up for your salary to be paid. It should be in your account within 5 business days of being approved by the Accounting Department. If you have any questions on this process, please contact the financial specialists.
