This guide is intended to help you plan for your upcoming event in the Law School. Please review the following items and contact the appropriate staff members to make necessary arrangements. In all cases, please make all arrangements at least 2 weeks prior to the date of your event.
A/V & Tech Services (Videotaping, TV/VCR, microphones,
computer/projector, overflow rooms, etc.)
Submit a request on-line; for questions
see Technology Services staff in room 2270 (262-5242, help@law.wisc.edu).
Building Access (After-hours permits, keys, etc.)
The Law Building is open the same hours
as the Law Library. If your event is scheduled at a time when the building
is closed, you must contact Josh Cutler (cutler@wisc.edu,
262-3138) to make special arrangements.
Clean Up (Throwing away food, putting away tables, straightening
tables/chairs, etc.)
You are responsible for clean up after your event. You can either
find staff or student volunteers or hire UW Maintenance to provide clean up
services (the charge is $72/day.) Contact Josh Cutler (cutler@wisc.edu,
262-3138) for details.
Events Calendar (http://www.law.wisc.edu/events/)
Provide event details (date, time, contact information, description, room) to
events@law.wisc.edu
or see Ashley Corbin in the Main Office (5110)
Facilities Services (Room reservations, extra seating, tables,
furniture arrangements, maintenance, heating/cooling, etc.)
See staff in the Main Office (5110) to request services. NOTE: If your event
is scheduled on a weekend, you will have to make arrangements for heating/cooling.
See also "Clean Up"
Food and Beverage Service
Catered Events:
- If the event or meeting is on property owned or leased by the University and food will be served, a university caterer must be used. Contact University Housing Catering at 262-5577 or Memorial Union Catering at 262-2511 (You will need a UW Requisition Number drawn from the fund you've been approved to use)
- If neither the Union nor Housing is available to provide the catering, then you have approval to contact a catering vendor for the event. You must be able to provide documentation that verifies both the Union and Housing are not available to provide the service. All vendors who perform catering services on campus must have a City of Madison Catering License and provide, prior to the event, a current insurance certificate with high-risk insurance limits, which must be forwarded to Risk Management for approval.
Catering does NOT include:
- Food purchased and prepared by University staff or prepared food (prepackaged box lunches, sandwiches, cheese trays, pizza, cookies, fruit, or similar items) purchased from a licensed restaurant and/or catering operation. Prepared food may be delivered by the vendor or picked up at the vendor's site.
NOTE: Alcoholic beverage service on University property requires a separate permit. See the Main Office (5110) for permit forms.
Current Students Newsletter Announcement (http://www.law.wisc.edu/current/)
Provide an announcement via e-mail to newsletter@law.wisc.edu.
Note that there is no Newsletter published in the summer.
Parking
See Theresa Dougherty in the Dean's Office to make arrangements (tmdoughe@wisc.edu,
262-0618). Please note that parking is very limited and may not be available.
Printing/Duplication (Flyers, signs, brochures, name cards,
etc.)
See Dave Ward or Tom Veith in the Copy Shop (copyshop@law.wisc.edu,
262-0668). Design of original materials is up to you. Please remove any posted
signs after the event.
Publicity (Media coverage, e-mail
announcement, web listing on http://www.law.wisc.edu/news/,
etc.)
Provide a press release with all relevant details to Dianne Sattinger in room
6218 (dlsattinger@wisc.edu,
262-8555).